Rental event frequently asked questions
Who should I contact for a rental or tour?
Fleisher offers tours during weekday hours. Adrianne Waxman handles all of Fleisher’s rental events. She can be reached at firstname.lastname@example.org or 215-922- 3456 ext. 334.
How should I pay my rental fee?
The client agrees to pay Fleisher the rental fee in the amount, and on the date set forth in the contract. Payment can be made by check, cash, or credit card. A $500 nonrefundable deposit is required upon signing of the event contract. The balance is due one week prior to the event.
What do our rental hours include?
Set up and clean up time must take place within client’s paid contracted time. It is customary to allow at least two hours for catering set-up and one hour for clean-up. Additional hours can be purchased for $250 per hour.
Who can cater my event?
Fleisher maintains a list of preferred caterers who work at Fleisher often. If the client chooses to use an “outside” caterer (not one of Fleisher’s approved/preferred caterers), there is a buy-out fee. This fee is a flat $400. All non-approved caterers must provide a certificate of insurance prior to this meeting. Food and beverage service must be compliant with all state of Pennsylvania laws.
Are there any time restrictions?
Fleisher is situated in the Bella Vista neighborhood. With respect to our neighbors, all sound/music should end by 11:30 p.m.
Can we decorate?
In order to preserve our space, decorations may not be placed on walls or ceilings of the facilities. Limited candles are permitted but we suggest electric votives.
Is dancing permitted?
There is no dancing permitted in the Sanctuary unless clients request the use of a Fleisher’s dance floor. The dance floor is available for a small fee.
What if I am an artist/band/collective/performance group looking for an affordable space for a show or event?
We would be happy to host. Please contact Adrianne for rates.
Is furniture included?
There is a limited amount of furniture available with each rental. Check with the rental manager or refer to Fleisher’s rental brochure regarding what is included.
Additional items may be rented. Clients and Caterers are responsible for the acquisition, delivery, safe operation, removal, and all costs associated with additional rental equipment. Deliveries must occur the Friday before between 9:00 a.m. and 4:00 p.m. and pick-up the following Monday from 9:00 a.m. to 4:00 p.m.
Is there a changing area?
Fleisher can include an art studio for the clients. Access to these rooms are for the clients only and children are not permitted.
Can we store items in advance?
Yes, clients can drop off any items off the week prior to the event and pick up the following business day.
What is Fleisher’s alcohol policy?
Clients may bring or have delivered purchased alcohol on site during the rental time. The sale of alcohol is not permitted (no cash bars). A soft closing must be conducted at least 30 minutes prior to the end of the event. Alcoholic drinks must be served by a licensed bartender/caterer.
What exhibition will be in the gallery?
Our gallery space is a great option for small events and cocktail hours. Please review the exhibition schedule with the rental manager or online to get an idea of what will be on view. Additionally, we remind you to make sure guests maintain the utmost respect for our permanent and temporary art exhibitions. This includes walking in gallery areas, refraining from touching work, and not setting up stationary food or drink.
Is live music allowed?
Fleisher’s Sanctuary is a wonderful venue for live bands, performances, and DJs. We have a limited selection of AV equipment. Please contact the rental manager for more information. As a courtesy to our neighbors, music must end by 11:30 p.m.
What outdoor space is available?
Guests are welcome to use Fleisher’s Bootsie Weiss Children’s Garden for their outdoor needs. Adjacent to Fleisher Art Memorial is city-managed Palumbo Park. Palumbo Park is open to the public. For formal set-up requests, clients must complete a permit through the city of the Philadelphia. Download a permit application.
Can guests park nearby?
Parking is allowed in Fleisher’s 50-car parking lot. The streets surrounding Fleisher are limited to two-hour or permit parking. Please advise guests of these regulations. Fleisher’s parking lot will be locked at the caterer’s agreed upon exit time.
What if I need to cancel?
In such a case, the client may reschedule the event to another date mutually convenient to the parties, applying the portion paid to the rescheduled event. In all other cases, the event fee will be forfeited by the client. Fleisher requests cancellations be made as soon as possible, so we can open the date up to our waiting list.
Allegra Fasnacht, Owner, Birchtree Catering
“Fleisher was the perfect space to hold our launch party last summer. The Sanctuary is beautiful, dramatic, and doesn’t need much in the way of decor, plus it’s affordable, which can be hard to find in Philadelphia. Since our launch, we’ve catered plenty of weddings and cocktail parties here. We always recommend Fleisher to our clients!”
Mother of the Bride
“Everyone commented on what a great setting it was, so thank you again for all of your guidance and flexibility! The staff was fabulous; they were more than willing to help in any way possible and were a very calming influence.”
“THANK YOU and your staff for an outstanding event. The place was a HUGE hit. Everyone loved it and the person we celebrated was extremely overwhelmed with happiness. Fleisher’s staff was attentive, helpful and friendly. Fleisher has been a blessing to work with and I appreciate allowing us to host an even at your location.”