Rental event frequently asked questions
What’s included in the rental fee?
On-site staff during the event to anticipate guests needs and handle day-of logistics, 50 banquet and 85 folding chairs, a variety of 6- to 8-foot rectangular tables, and access to Fleisher’s parking lot, children’s Garden, and bridal suite.
What exhibition will be in the gallery?
Due to the revolving nature of exhibitions, Fleisher cannot guarantee that the rented space will have the same appearance and content as when originally viewed. Please review the exhibition schedule with the rental manager or online. Additionally, we remind you to make sure guests maintain the utmost respect for our permanent and temporary art exhibitions. This includes walking in gallery areas, refraining from touching work, etc.
What is your alcohol policy?
Clients may bring or have delivered purchased alcohol on site during the rental time. The sale of alcohol is not permitted (no cash bars). A soft closing must be conducted at least 30 minutes prior to the end of the event. At the end of the serving time alcohol must be boxed up and placed in a secure location with a sober, responsible adult. Beer, wine, and mixed drinks are permitted, but shots are not allowed. No minors under the age of 21 may be served any alcohol.
Is music allowed?
Fleisher’s Sanctuary is a wonderful venue for live bands, performances, and DJs. We have a limited selection of AV equipment. Please contact the rental manager for more information.
Can we use outdoor spaces?
Guests are welcomed to use Fleisher’s Children’s Garden for their outdoor needs. Adjacent to Fleisher Art Memorial is city-managed Palumbo Park. Palumbo Park is open to the public. For formal set-up requests, clients must complete a permit through the city of the Philadelphia. Please note: Palumbo Park will be undergoing renovations until Spring 2016. Click here for permit information.
How should I pay my rental fees?
The client agrees to pay Fleisher the rental fee the amount on the date set forth in the contract. Payment can be made by check, cash, or credit card. A $300 nonrefundable deposit is required to hold your date. The balance is due one week prior to the event.
Rental fees are determined by the hours needed. Set up and clean up time must take place within client’s paid contracted time. It is customary to allow two hours for set-up and one hour for clean-up.
Can guests park nearby?
Parking is allowed in Fleisher’s 50-car parking lot. The streets surrounding Fleisher are limited to two-hour or permit parking. Please advise guests of these regulations. Fleisher’s parking lot will be locked at the caterer’s agreed upon exit time.
Which catering company should I use?
Fleisher maintains a list of preferred caterers who are familiar with Fleisher’s space. For a list, please refer to our rental brochure. Client and caterer must arrange to have a final walkthrough meeting with rental manager at least three weeks prior to the event to determine floor plan.
If client chooses to use an “outside” caterer there is a $200 fee and every caterer is required to provide Fleisher with a certificate of insurance 15 working days prior to event or risk event cancellation. Fleisher reserves the right of final approval of caterers.
Is furniture included?
There is a limited amount of furniture available with each rental. Check with the rental manager or refer to Fleisher’s rental brochure regarding what is included. Additional items may be rented, and is the client’s responsibility. Please remember, if decor or additional tables and chairs are rented, these deliveries must occur the Friday before between 9:00 a.m. and 4:00 p.m. and pick-up the following Monday from 9:00 a.m. to 4:00 p.m.
Allegra Fasnacht, Owner, Birchtree Catering
“Fleisher was the perfect space to hold our launch party last summer. The Sanctuary is beautiful, dramatic, and doesn’t need much in the way of decor, plus it’s affordable, which can be hard to find in Philadelphia. Since our launch, we’ve catered plenty of weddings and cocktail parties here. We always recommend Fleisher to our clients!”
Mother of the Bride
“Everyone commented on what a great setting it was, so thank you again for all of your guidance and flexibility! The staff was fabulous; they were more than willing to help in any way possible and were a very calming influence.”
“THANK YOU and your staff for an outstanding event. The place was a HUGE hit. Everyone loved it and the person we celebrated was extremely overwhelmed with happiness. Fleisher’s staff was attentive, helpful and friendly. Fleisher has been a blessing to work with and I appreciate allowing us to host an even at your location.”